Manual workflows are draining your team's efficiency
PayShepherd helps capital and maintenance teams replace operational chaos with AI-driven automation. Eliminate admin burdens, catch hidden risks early, and protect your margins from planning through closeout.
The burden of outdated business processes
In capital and maintenance projects, success depends on tight coordination. Teams, vendors, and systems all need to stay aligned to keep work moving. But outdated business processes slow everything down. Whether it’s digging through a static database for lessons learned or validating contractor spend across spreadsheets, the result is the same: inefficiency. This inefficiency increases admin, risk, and ultimately, costs.
Mounting financial and operational pressure
Ignoring broken processes has a compounding impact on your time and bottom line. Every delay, error, or overlooked invoice adds a new problem.
When fragmented processes and siloed knowledge are left unaddressed, the impact compounds:
- Cross-team misalignment leads to rework, delays, and contractor disputes
- Repeatable inefficiencies and commercial leakage quietly erode schedule and cost performance
- Process gaps increase legal exposure, schedule risk, and financial uncertainty
- Teams stay reactive, constantly putting out fires instead of driving improvement
Replacing manual work with AI and automation
Shifting from manual work to AI-driven automation means less admin, lower risk, and better visibility. AI uncovers data-driven insights, flags risks early, and automates tedious tasks like invoice validation or retrieving lessons learned.
PayShepherd gives teams structure, clarity, and a path toward continuous improvement.
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What makes PayShepherd different?
Automatically onboard vendors and contracts into the system. Our dedicated support team ensures high adoption and satisfaction rates for your contractors.
Avoid a long drawn out deployment and start getting results quick. Most customers see ROI in under 4 months.
Break down silos between procurement, operations, maintenance, and finance. A single source of truth for contractor performance, cost, and compliance keeps everyone on the same page.
Built to seamlessly integrate with your systems. Easily share data across your ERP, CMMS, finance, or other existing tools with modern APIs.
PayShepherd gives you control over what moves forward and what contractors must fix. Automate contractor processes without delays, errors, or admin overhead.
Our AI is trained specifically for the complexities of capital projects, maintenance programs, and day-to-day operational work.
M&R Superintendent, K+S Potash Canada
Mercer Celgar’s Journey with PayShepherd
They implemented PayShepherd to align on contractor expectations, monitor performance, and streamline processes from work validation to payment.
- $1.2M in annual cost savings for a single plant
- 73% reduction of unverified workers on site
- Fully streamlined and digitized contractor management processes
“Our cost and contract compliance has improved with PayShepherd. We gained more cost transparency. We were able to use this information for future negotiations and process improvements. Our payment process, including the time to approve invoices, has significantly improved.”
Start small,
see immediate impact
Improving your processes doesn’t require massive upfront commitments. Take advantage of our free Contractor Management Maturity Assessment to pinpoint exactly where you can gain immediate efficiency. Or, quickly prove value through a low-risk pilot. Both paths deliver clear insights, quick wins, and set your team up for lasting success.
